Privacy Policy - Gentleland®

Last updated: October 2025

General Information

This privacy policy explains how we collect, use, and protect personal data when you visit https://www.gentleland.gg

We handle your data in accordance with the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), and other relevant EU laws.

Data Controller

Gentleland
Owner: Jaqueline Martin
c/o flexdienst – #11705
Kurt-Schumacher-Straße 76
67663 Kaiserslautern, Germany

Email: info@gentleland.gg
Website: https://www.gentleland.gg

Data Collection on This Website

a) Server Log Files (OVH Cloud)

Our hosting provider OVH Groupe SAS (2 rue Kellermann, 59100 Roubaix, France) automatically processes certain data when you access the site:

Browser type and version
Operating system
Referrer URL
Host name of the requesting computer
Time of the server request
IP address (anonymised after 24 hours)

This processing is based on Art. 6 (1)(f) GDPR (legitimate interest in ensuring security and stability).

b) Cookies and Consent Management

We use cookies and local-storage technologies to operate core functions and measure traffic.
Before non-essential cookies (e.g. analytics, embeds) are set, we ask for your consent (Art. 6 (1)(a) GDPR).
You can revoke or adjust your consent any time through your browser settings.

c) Contact and Communication

If you contact us by email or form, we process your data to respond to your request.
Legal basis: Art. 6 (1)(b) GDPR (contract initiation) or Art. 6 (1)(f) GDPR (legitimate interest in communication).
We keep correspondence only as long as necessary to fulfill the purpose or statutory retention periods.

3. Integrated Services and Third-Party Tools

a) WordPress

Our website is built on WordPress, which may set technically necessary cookies and use anonymised telemetry for performance.
Processing is limited to hosting environment; no personal data is shared with WordPress.org.

b) Email Marketing – Kit (formerly ConvertKit)

We use Kit LLC, 750 W Bannock St #761, Boise ID 83702 USA, for newsletters and waitlists.
When you subscribe, we collect your email address (and optional details you provide).
Processing occurs only with your consent (Art. 6 (1)(a) GDPR).
Data transfers to the USA are safeguarded by EU Standard Contractual Clauses (SCCs).
You can unsubscribe at any time via the link in each email.

Privacy: https://kit.com/privacy

c) Discord Integration

We maintain an official community on Discord, operated by Discord Inc., 444 De Haro St, San Francisco CA 94107 USA.
When you join, Discord processes your account information under its own policy:
https://discord.com/privacy

We only access data you make public within our server (e.g. username, messages in public channels).

d) Google Analytics (Consent Based)

We use Google Analytics 4, provided by Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, to analyse visitor behaviour.
IP addresses are anonymised before storage.
Processing occurs only with your consent (Art. 6 (1)(a) GDPR).
You can withdraw consent any time or use Google’s opt-out add-on:
https://tools.google.com/dlpage/gaoptout

e) YouTube Embeds

We embed videos from YouTube (Google Ireland Ltd.).
When you load a page with a YouTube video, your IP address and possibly cookies are processed by Google.
This happens only after you grant consent (Art. 6 (1)(a) GDPR).
You can revoke consent through your cookie settings.

f) Supabase (BaaS Platform)

Certain features of our application (e.g. Gentleland Aegis login or data storage) are powered by Supabase, Inc., 427 N Tatum Blvd #16233, Phoenix AZ 85028, USA.
Supabase processes user IDs, authentication tokens, and metadata necessary for functionality.
Processing is based on Art. 6 (1)(b) GDPR (contract fulfilment).
Data transfers to the USA occur under Standard Contractual Clauses.
More info: https://supabase.com/privacy

g) Unity Technologies

If you interact with embedded Unity WebGL builds or other Unity-based features, certain data is collected and processed according to Unity’s own privacy policy. This section outlines what Unity may collect and how it relates to your use of our Services.

A. Personal Information You Provide

Account & Contact Details
This may include your name, username, email address, and country of residence. If you create an account or profile within a Unity-powered product, Unity may process credentials (such as username or password) necessary for login and account security.

Social Network Information
If you connect a social media account (e.g., Discord, Google, or other OAuth providers) to a Unity-based service, certain data such as your username, profile image, or friends list may be shared, depending on your privacy settings. Any such sharing is subject to both this Privacy Policy and the privacy policy of the respective social media provider.

User-Generated Content
When using Unity-based products or tools, you may upload assets, text, or media for publication or collaboration. Please note that any content shared publicly (e.g., through multiplayer, community, or showcase features) may be visible to other users or the general public.

Community Interactions
If you participate in community features, Unity may collect information such as chat logs, usernames, and communications to provide moderation, safety, or gameplay services.

B. Information Automatically Collected

Device & Technical Data
Unity automatically collects data about your device and how you interact with their services. This may include device identifiers, IP address, browser type, operating system, hardware settings, app version, crash reports, and diagnostic data.

Log & Usage Data
Unity may log information such as session IDs, authentication tokens, event data (e.g., gameplay or monetization events), and interactions within the game. This helps improve performance, detect bugs, and enhance gameplay analytics.

Cookies & Similar Technologies
Unity and its partners may use cookies, SDKs, or other tracking technologies to remember user preferences, improve performance, and deliver relevant advertising. You can manage these preferences through your browser settings or Unity’s cookie policy.

Demographic & Regional Data
Unity may estimate non-identifiable demographic information (e.g., region, device language, or general age group) to better understand player engagement and technical compatibility.

Third-Party Sources
Unity may combine data collected from your device with information provided by third parties (such as marketing partners, analytics services, or platform providers) to improve their services.

C. Sensitive Information

Gentleland and Unity do not request or intentionally collect sensitive data such as racial or ethnic origin, political opinions, religious beliefs, health information, or trade union membership. Please refrain from submitting such information when using our services.

D. Aggregated or Anonymized Data

Unity may anonymize or aggregate data collected from users to generate non-identifiable insights and statistics. This data is used to analyze trends, measure engagement, and improve the overall experience but does not personally identify any individual user.

Unity Privacy Policy: https://unity.com/legal/privacy-policy

h) Notion

We use Notion Labs, Inc., 2300 Harrison St, San Francisco, CA 94110, USA, for internal knowledge bases, project management, and databases related to Gentleland services.
Notion processes data entered by us and authorised collaborators.
This includes contact details, project notes, or documentation that may occasionally include personal data.
Processing is based on our legitimate interest in efficient internal operations (Art. 6 (1)(f) GDPR).
Data transfers to the USA are governed by Standard Contractual Clauses (SCCs).

i) Typeform

We use Typeform S.L., C/Bac de Roda 163, 08018 Barcelona, Spain, for online forms, surveys, and event registrations.
When you submit a Typeform, data such as your name, email address, and responses are processed for the purpose stated on the form.
Processing is based on your consent (Art. 6 (1)(a) GDPR) or, if related to a service request, on Art. 6 (1)(b) GDPR.
Typeform stores data within the EU and may transfer data to third countries under SCCs.

6. Data Security

We use SSL/TLS encryption for secure transmission and maintain appropriate technical and organisational measures to protect data against unauthorised access, loss, or misuse.

7. Dispute Resolution Information

We are neither obliged nor willing to participate in dispute-resolution proceedings before a consumer arbitration board.
The former EU Online Dispute Resolution (ODR) platform was closed on 20 July 2025 under Regulation (EU) 2024/3228.
For information on consumer rights within the EU, please visit:
https://consumer-redress.ec.europa.eu/index_en

8. Changes to This Policy

We may update this Privacy Policy to reflect new legal requirements or technological developments. The latest version will always be available on this page.

Gentleland
Owner: Jaqueline Martin
c/o flexdienst – #11705
Kurt-Schumacher-Straße 76
67663 Kaiserslautern, Germany

Email: info@gentleland.gg
Website: https://www.gentleland.gg